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New Zealand Invoice Template - 2022-23 Edition

Create free professional New Zealand invoices with our easy-to-use template

Updated 16 March 2022
Summary
  • Thousands of ambitious and innovative New Zealanders register companies every year, but, until now, there has not been an Excel-editable invoice template. 
  • We've created this template to help every small New Zealand invoice quickly and professionally. Invoices can either be electronic or paper format; our template lets you print and mail and print to PDF and email. 

Know This: Many New Zealanders are unsure about what to include in an invoice and are cautious about accidentally missing important details. Our template captures standard New Zealand invoice requirements, including:
  • Date of invoice
  • Unique, sequential invoice number
  • Your GST number (if applicable)
  • Your NZBN
  • Your Full Address
  • Description of services/products provided
  • The net taxable value of the sale in NZD
  • Details of cash discounts (excluding GST, if applicable)
  • GST rate and amount
  • Due date

MoneyHub founder Christopher Walsh shares his experience with invoice templates:

"I started my first business at around 15 when I mowed lawns for Invercargill people going to their holiday homes in Queenstown for summer. While I knew I'd always be paid, my dad kept telling me to make sure I had an invoice to send them so they could pay. I looked online, built something basic, and kept a record of my clients - invoicing made my lawnmowing business more professional.

At age 18, I founded another business which was a B2B, and also sent a bunch of invoices. Then, at university, a students club I co-founded was a prolific invoicer of corporates who eagerly sponsored it. So I put together a professional invoice template to get paid quickly.

After leaving investment banking, I co-founded a tech business in 2012; digital invoices were all the rage and avoided the need to populate spreadsheets manually. To this day, I rely on Xero for every business I'm involved in because the invoices are automated and automatically reconciled.

You're likely setting up your first business - our invoice template is designed to help you put your most professional foot forward when it comes to getting paid. I wish you the best of luck - starting a business is exciting, and you can be any age to do it".
MoneyHub Founder
Christopher Walsh

Use our template and send an invoice in less than a minute:

Our video below explains how our invoice template works, step by step, to help you get paid faster and with the most professional template:

Must-Know invoice facts:

The description is the most important aspect - our design is specific to service-type businesses which don't follow a 'price X quantity' template. 
Important - make sure you set your payment terms.It's your business, so whether you want to be paid in 7, 14, 20, 30, 60 or even 120 days from the invoice date usually depends on your business and client.

Payment terms
Our template has a standard 30 day due date, but this may not suit your needs. As a recap, a 30-day term means if you invoice on 1 March, payment will be due 31 March. Remember - cash flow is king to a business, and the sooner you're paid, the more possibilities you have to grow your operations. We assume you'll be accepting payments by bank account, but we suggest reading our PayPal vs Stripe guide if you're looking at accepting credit card payments.

Tips for using your invoice template
  • We strongly suggest using a logo in your invoice - the MoneyHub placeholder is there to be replaced with your logo. If you don't have a business logo, we suggest ordering one at a fixed price via Fiverr.com which costs from as little as around $15.
  • Include a unique invoice number. We've started the invoice list at '1' and '2' etc.; this may not always be appropriate for your business, but usually, it will be. The best approach is to keep things simple. 
  • You may be provided with a reference or purchase order (P.O.) number by your customer - we suggest inserting that into the description of the items invoiced so it's visible and speeds up payment. 
  • We suggest printing the invoice to PDF and sending it via email to speed up payment. 
  • Save a copy for your tax records.
  • If you have invoices paid late, our guide to getting debtors paid has details to help you get money into your bank account. 
  • If you find that you're sending too many invoices (a good problem to have) and want an automated system, we suggest looking at Hnry (if you're a sole trader, tradie, contractor and freelancer etc) or Xero (if you're a small business. Hnry doesn't charge a monthly fee, whereas Xero does. What is right for you will depend on your business structure and turnover.

Disclaimer: MoneyHub does not provide accounting, tax, business or legal advice in any form. Our invoice template is published and made available for download for information only. For any questions relating to your business, we suggest contacting an accountant or professional advisor. 

New Zealand GST Tax Information on Invoices

In New Zealand, GST is charged at a standard rate of 15% to all domestically supplied products, goods, and services. Our GST calculator provides further guidance. 

Do I need to register for GST in New Zealand when issuing an inovice?

You don't need to be registered for GST unless sales from your taxable activity are at least $60,000 a year, or you add GST to your prices. The IRD has more details about how to register.

Reclaiming GST in New Zealand

As a business, if you incur GST related expenses related to your operations, these may be recovered by reclaiming the GST. The IRD has further details here.
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